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September 19, 2005 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, SEPTEMBER 19, 2005

06-044 I. CALL TO ORDER

President Surovell called the meeting to order at 5:55 p.m.

06-045 II. ATTENDANCE

Present: Cahill, Head, Kincaid, Murphy, Surovell
Absent: Greene, Leary
Staff: Nieman, Parker, Soave (Recorder)
Others: Roger Smith, Garan, Lucow, Miller P.C.
Bill Thacker, Dykema Gossett

06-046 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND LABOR NEGOTIATION PREPARATION AND FOR OPINION OF COUNSEL AND PENDING LITIGATION

06-047 IV. RECONVENE REGULAR MEETING AT 6:30 P.M.

President Surovell reconvened the Regular Meeting at 6:34 p.m.

06-048 V. APPROVAL OF AGENDA

Secretary Cahill, supported by Trustee Head, moved to approve the Agenda.

AYES: Cahill, Head, Kincaid, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

06-049 VI. APPROVAL OF MINUTES OF SEPTEMBER 6, 2005

Trustee Kincaid, supported by Vice President Murphy, moved to approve the Minutes.

AYES: Cahill, Head, Kincaid, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

06-050 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

06-051 VIII. FINANCIAL REPORT

Director Parker reported that due to the status of the 2004-2005 audit, the July, August and September financials will be presented at the October meeting.

06-052 IX. DIRECTOR’S REPORT

In addition to her written report, Director Parker reported the following:

Director Parker brought to share with the Board, two framed posters from Tübingen, Germany that were given to the Library as a gift from Marianne and Hans Rauer.

Vice President Murphy inquired about the office hours held by Congressman Dingell.

Director Parker reported that it was a very successful event with over thirty people in attendance. This was the first time Congressman Dingell had held office hours at a public library and based on the turn-out, his office has expressed interest in scheduling future office hour sessions at AADL.

06-053 X. OLD BUSINESS

04-207 A. UPDATE ON PITTSFIELD BRANCH

Associate Director Nieman reported the following:

The expected completion date has not changed from February 21, 2006, nor has the budget changed.

There are a couple of estimated increases in the contract totaling approximately $60,000. These costs are for the snow melt and for the service desk addition.

The contingency is currently at approximately 8% of the unbilled amount. Last month it was a little over 6%.

The Line Item Budget remains at 5.7 million dollars.

06-054 XI. NEW BUSINESS

06-055 A. UPDATE ON STRATEGIC PLAN

Director Parker had emailed an update with recommendations to the Board prior to the meeting in addition to providing a hardcopy in the Board Packet. She offered to take questions one at a time or to take general questions first.

There was discussion as to how they wanted to proceed with the recommendations, whether there needed to be a motion to accept the recommendations or whether it should go through a committee approval process.

Because the strategic plan involved so many people and because it was understood that the document was a “living” document and expected to change as needed, Director Parker did not recommend a committee process for review. Instead, a motion would allow for the alterations to be made without Director Parker having to specify exact wording.

Secretary Cahill spoke to the parking issue as the only issue he felt the need to separate out from the rest.

It was agreed that the issue of parking would be tabled until the full Board is available for input.

Strategic plan updates will be added to the October Agenda for discussion.

06-056 B. VOTE FOR EXECUTIVE SESSION AT THE NEXT REGULAR SCHEDULED BOARD MEETING FOR OPINION OF COUNSEL AND PENDING LITIGATION

Secretary Cahill, supported by Trustee Head, moved to approve the vote for executive session at the next regularly scheduled board meeting for opinion of counsel and pending litigation.

AYES: Cahill, Head, Kincaid, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

06-057 XII. ADJOURNMENT

President Surovell adjourned the meeting at 6:55 p.m.