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January 23, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 23, 2006

06-111 I. CALL TO ORDER

President Surovell called the meeting to order at 6:00 p.m.

06-112 II. ATTENDANCE

Present: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
Absent: None
Staff: Nieman, Parker, Soave (Recorder)
Others: Herb David, Herb David Guitars
Michael Guthrie, Van Tine|Guthrie Studio of Architecture
Susan Pollay, Downtown Development Authority
Roger Smith, Garan, Lucow, Miller P.C.
Bill Thacker, Dykema

06-113 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND PENDING LITIGATION

06-114 IV. RECONVENE REGULAR MEETING AT 6:30 P.M.

President Surovell reconvened the regular meeting at 6:40 p.m.

06-115 V. APPROVAL OF AGENDA

Secretary Cahill, supported by Treasurer Leary, moved to approve the Agenda.

AYES: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 7-0.

06-116 VI. APPROVAL OF MINUTES OF DECEMBER 19, 2005

Trustee Head, supported by Trustee Kincaid, moved to approve the Minutes.

AYES: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 7-0.

06-117 VII. CITIZENS’ COMMENTS

Herb David took the floor to address the Board about development of the surface lot located adjacent to the Downtown Library:

“The problem is there are so many problems going on today it’s like living in Alice in Wonderland, like going through the looking glass sometimes to see what’s happening in this town and who’s directing it. You don’t know where the white whale is until it surfaces. Who thinks which way and how they think, it’s hard to define. The problem is that what’s going on in this area downtown, it’s hard to define who’s governing the direction that Ann Arbor is taking or is there a governor, is there a direction Ann Arbor is taking? Why do we hire people like Calthorpe? I mean, that’s a mystery to me. Is U of M full of airheads, that we don’t have somebody who lives in Ann Arbor and understands what Ann Arbor situation is going on here that we have to hire someone from California to tell us what’s going on in Ann Arbor? I just constantly wonder do we have to put up with the kind of development, kind of real estate that is being proposed in the downtown. Say for example the, uh, who decides what it’s going to be and how it’s going to look like? It seems to me that what Ann Arbor is going towards or forward is governed by the people with the money to buy the property and put up the buildings and not by any plans. What’s behind all this in the city of Ann Arbor? This thing that’s going to replace the Greek Orthodox Church that’s proposed on the Main Street looks to me more like a cell block at San Quentin. Just a series of balconies that you look at – more interesting architecture – anyways…Is that what we’re looking towards? So here we go, we have some open space so let’s use it. I mean, that’s the city direction, let’s just use it whatever it is. So let’s put up a building on this parking lot outside here, that’s the topic I’m really addressing. The City Hall wants to move, let’s put it in the parking lot. I think that’s a terrible situation. It’s a terrible direction to take. It’s totally against what people want. I don’t know who listens to the people in Ann Arbor. You know, we don’t have to listen to them we just listen to people from California from Calthorpe because they have the ideas. We think we need outside stimulation, but it’s going to screw up the whole, it’s not good for the library, it’s not good for small businesses downtown. People don’t like to park underground. Not everybody, some people don’t mind. A lot of people don’t want to go underground; some people don’t want to go in the parking structure. Some people want a place to park, so the city is putting up a good effort to decrease the number of parking places - they’ve been doing it for years, the street-level parking places and reducing the number and raising the prices with the intention of forcing people to park in a lot and the structures when people don’t really want to park in structures. So you destroy this Ann Arbor parking lot, the Ann Arbor library lot, you’re doing a great injustice to the small businesses in this downtown area. That’s the main topic of conversation in order to move the City Hall. Is there no other place to build? Why not build on busy streets like Huron? You take things and you build your business areas of downtown, you destroy your business areas. You put in offices, you bring in, I mean that’s Calthorpe’s suggestion, you take offices from IT, technology offices and build chain stores, you destroy the downtown. They can afford to pay lots of money, they have lots of money to pay rent, so the rent goes up, the small businesses can’t afford to be downtown here and it goes that way. The IT Zone and the chain stores are not welcome in this area. To me, people are welcome in this area. Anyhow, I’m totally against putting something in the parking lot, in the library parking lot, underground, above ground, whatever it is I think. Let it be surface parking, whatever it is. If they want to put up a structure, put up a structure, but leave the surface parking area alone.”

06-118 VIII. FINANCIAL REPORT

Associate Director Nieman took the floor and reported the following:

We’ve received 94% or just over $12 million of the budgeted amount of tax receipts through December.

We had an operating surplus of $261 thousand through December. That coupled with a deficit of over $2 million in the expansion side of things puts the fund balance at the close of December at $5.3 million.

There are currently five items over budget for the year. All of them, except Legal, are expected to come back into line by year’s end.

During the month of December there was nothing out of the ordinary.

06-119 IX. DIRECTOR’S REPORT

Director Parker had nothing to add to her written report except to announce for the record, the Pittsfield branch will open March 20th, 2006.

06-120 X. COMMITTEE REPORTS

There were no committee reports.

06-121 XI. OLD BUSINESS

04-207 A. UPDATE ON PITTSFIELD BRANCH

Associate Director Nieman reported the following:

While there is still quite a bit of working going on, we expect to open on March 20th. The elevated side is nearly finished. They’ll finish up the west side of the building as we’re putting in the fixtures on the elevated side.

Concrete sidewalks will go in next week.

The budget for the building itself, without the furniture, is just below $5.9 million. The contingency is just over 7% of the unbilled sub-contractor amount. We are doing fine there.

06-122 XII. NEW BUSINESS

06-123 A. RESOLUTION OF THANKS TO MARIA YU UPON HER RETIREMENT

Vice President Murphy, supported by Trustee Greene, moved to approve the Resolution of Thanks to Maria Yu upon her retirement.

AYES: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 7-0.

Director Parker reminded the Board that there will be an event for Maria Yu on the 31st of January from 5:00-7:00 p.m.

06-124 B. RESOLUTION TO REPEAL POLICY 2.10: BOOKMOBILE

Trustee Greene, supported by Trustee Kincaid, moved to approve the Resolution to Repeal Policy 2:10: Bookmobile.

AYES: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 7-0.

Director Parker recommended the policy be repealed because it is not in compliance, nor is it expected to become in compliance with our current strategic plan.

06-125 C. REVIEW OF SITE PLAN FOR NORTHEAST BRANCH

Michael Guthrie, AIA
Van Tine | Guthrie Studio of Architecture

Michael Guthrie presented and reviewed the proposed site plan for the Northeast branch project.

The presentation was followed with questions and answers.

06-126 D. CALTHORPE PLAN DISCUSSION

Susan Pollay, Executive Director
Downtown Development Authority

Before introducing Susan Pollay, President Surovell stated that the Board was not proposing a resolution nor were they intending to come to a decision.

Ms. Pollay passed out and reviewed a memo that spoke to the context of how the Calthorpe report came to be, i.e., why it was commissioned and what it was that Council was hoping to achieve.

This was followed by a summary of the major points of the Calthorpe study as well as a question and answer period.

06-127 E. VOTE FOR EXECUTIVE SESSION AT THE NEXT REGULAR SCHEDULED BOARD MEETING FOR OPINION OF COUNSEL AND PENDING LITIGATION

Secretary Cahill, supported by Trustee Kincaid, moved to approve the vote for executive session at the next regularly scheduled board meeting for opinion of counsel and pending litigation.

A roll-call vote was taken.

AYES: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 7-0.

06-128 XIII. ADJOURNMENT

President Surovell adjourned the meeting at 8:07 p.m.