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June 19, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 19, 2006

06-190 I. CALL TO ORDER

Vice President Murphy called the meeting to order at 5:37 p.m.

06-191 II. ATTENDANCE

Present: Cahill, Greene, Kincaid, Leary, Murphy
Absent: Head, Surovell
Staff: Nieman, Parker, Soave (Recorder)

06-192 III. APPROVAL OF AGENDA

Secretary Cahill, supported by Trustee Greene, moved to approve the Agenda.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Motion passed: 5-0.

06-193 IV. APPROVAL OF MINUTES OF MAY 15, 2006

Secretary Cahill, supported by Treasurer Leary, moved to approve the Minutes.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Motion passed: 5-0.

06-194 V. CITIZENS’ COMMENTS

Mr. Glen Modell addressed the Board with the following comments:

“Hi, my name is Glen Modell, and as you know, I have stood up here twice in the past two years to express my opinion about the library audits. It has occurred to me that our two most recent Board members may not actually understand what I have been talking about. So I have redone a summary of the entire issue, and I would like to ask Terry to distribute one packet to each of the current Board members, plus one for the Director. I have also included a packet for the newly elected Board member, but I would ask Terry not to distribute hers until she is sworn in next month. As always, thank you for your time.”

06-195 VI. FINANCIAL REPORT

Associate Director Nieman took the floor and reported the following:

We received just over $13 million (or 1% above the budgeted amount) in tax receipts through May 31st.

There are three items currently over budget including utilities, which is expected to come back into line before the end of June.

We continue to have expenses relating to Pittsfield and are expecting a couple more invoices before the end of June.

The “transfers” column reflects -$1.3 million in the Bank of Ann Arbor Investment Account. This money was transferred to our savings account. There will be another transfer in June. These transfers reflect the cash that we’re paying out for the buildings.

06-196 VII. DIRECTOR’S REPORT

In addition to her written report Director Parker also reported the following:

We received notice of the retirement of Linda Krill, Bookmobile driver. Linda worked for the school district starting in 1973 as a school bus driver and has been with the library since 1993. A resolution will be brought to the board to recognize her years of service at the next Board meeting. Linda’s last day will be June 30th.

06-197 VIII. COMMITTEE REPORTS

06-198 IX. OLD BUSINESS

04-207 A. UPDATE ON PITTSFIELD BRANCH

Associate Director Nieman reported the following:

Landscaping is expected to be completed within the next two weeks.

Associate Director Nieman provided a review of the differences between the original estimated costs of the building and the actual costs.

06-125 B. UPDATE ON NORTHEAST BRANCH

Director Parker reported that she would be attending that evening’s City Council meeting to receive the City’s decision on the rezoning of the land. Director Parker will attend the July City Council meeting as well, for the final decision on the site plan approval.

Ash tree harvesting began two weeks ago.

Interiors elements are currently being determined and will be presented to the Board at the July meeting.

06-199 X. NEW BUSINESS

06-200 A. RESOLUTION TO THANK OUTGOING BOARD MEMBER WILLIAM H. KINCAID

(Item of action)

Treasurer Leary, supported by Secretary Cahill, moved to thank outgoing Board member William H. Kincaid.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Motion passed: 5-0.

Trustee Kincaid addressed the Board and the staff commenting on the numerous successes the Library has achieved in the four years he served as a Trustee. He concluded with the following:

“It has been a privilege and a pleasure to serve for the last four years on the Board. I think the Ann Arbor District Library is in good hands and on the right track. Keep up the good work.”

There was a round of applause.

06-201 B. RESOLUTION TO ACCEPT PHILOSOPHICAL STATEMENTS, MATERIALS SELECTION AND ACCESS, CIRCULATION, PATRON BEHAVIOR, BUILDINGS AND SECURITY, AND BUSINESS AND FINANCE POLICY CHANGES

(Item of action)

Secretary Cahill, supported by Treasurer Leary, moved to accept philosophical statements, materials selection and access, circulation, patron behavior, building and security, and business and finance policy changes.

Vice President Murphy, supported by Trustee Kincaid, moved to amend the motion to remove the Philosophy Statement (one of the two philosophical statements included in the resolution) for further review by the Public Services Committee.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Amendment passed: 5-0.

The original motion as amended was brought to a vote.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Motion passed: 5-0.

06-202 C. RESOLUTION TO AWARD CONTRACT FOR HVAC EQUIPMENT MAINTENANCE AND REPAIR FOR THREE YEARS BEGINNING JULY 1, 2006

Trustee Greene, supported by Treasurer Leary, moved to award contract for HVAC equipment maintenance and repair for three years beginning July 1, 2006.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Motion passed: 5-0.

06-203 XI. ADJOURNMENT

Vice President Murphy adjourned the meeting at 6:05 p.m.