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September 29, 2006 Minutes of the Board Retreat

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE BOARD RETREAT
FRIDAY, SEPTEMBER 29, 2006

07-050 I. CALL TO ORDER

President Leary called the meeting to order at 3:30 p.m.

07-051 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary. Murphy, Barney Newman, Surovell
Staff: Nieman, Parker, Pollock (Recorder)
Other: Sandra Greenstone, enliven consulting
Gretchen Couraud, Michigan Library Association

07-052 III. APPROVAL OF AGENDA

President Leary, supported by Trustee Cahill, moved to approve the agenda.

AYES: Cahill, Greene, Leary, Murphy, Barney Newman
NAYS: None

Motion passed: 5-0.

07-053 IV. NEW BUSINESS

A. UPDATE ON THE REPORT FROM THE COMMUNITY SECURITY AND PUBLIC SPACE TASK FORCE

Director Parker reviewed the Community Security and Public Space Task Force report with the Board. The Task Force was commissioned to evaluate and make a recommendation regarding the relocation of City services to the property located next to the Downtown Library commonly referred to as the “Library” lot.

07-054 V. OLD BUSINESS

07-024 A. UPDATE ON THE STATUS OF THE FRIENDS OF THE ANN ARBOR DISTRICT LIBRARY

Interim Friends’ President Eric Owen sent an email to President Leary asking if he could call her with questions. President Leary declined to address any questions by phone, and instead offered that such questions be addressed in a Board meeting format. It was agreed that Director Parker, President Leary, and Vice President Head would meet with the FAADL Board on Wednesday, October 4, 2006.

06-125 B. UPDATE ON NORTHEAST BRANCH

The AADL is now in position of reviewing bids for the new Northeast Branch.

04-207 C. UPDATE ON PITTSFIELD BRANCH

While the Pittsfield Branch has had an impact on the West Branch, it has not been significant enough to consider not renewing the West Branch lease.

06-055 D. UPDATE ON STRATEGIC PLAN

Director Parker reported the strategic plan was last updated in August 2006 and is available on the aadl.org site.

07-055 VI. FINANCIAL REPORT

Associate Director Ken Nieman reported the following:

$1.5 million has been placed into the “downtown” category. This has not been earmarked. It shows us that next year, we can expect a fund balance of $674,000.

07-056 VII. RETREAT

The Board discussed the Downtown Library facility in terms of its current condition and what they need to be considering for the future. It was agreed they would continue this discussion at the next regularly scheduled meeting.

Michigan Library Association (MLA) President Gretchen Couraud, met with the Board to discuss how the AADL Board sees themselves being involved with the MLA.

Director Parker updated the Board on the current issues the Library is facing with regard to an increase in inappropriate patron behavior and in particular, patron’s viewing pornographic images via the public computers.

07-057 VIII. ADJOURNMENT

Meeting adjourned at 7:20 p.m.