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FEBRUARY 5, 2008 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
TUESDAY, FEBRUARY 5, 2008

08-158 I. CALL TO ORDER

President Leary called the meeting to order at 7:05 p.m.

08-159 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal
Absent: Surovell
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-160 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-161 IV. NEW BUSINESS

08-162 A. DIRECTOR’S EVALUATION COMMITTEE

President Leary outlined the process for the director’s evaluation:
• Director Parker will complete a self-evaluation in February.
• Board members will compose an evaluation of the director and forward it to the Director’s Evaluation Committee in February.
• The committee will review all evaluations received in March and prepare the director’s formal evaluation.
• The committee will present the formal evaluation along with any salary recommendations to the Board at the first Board meeting in April.

08-163 B. DISCUSSION OF ARCHITECT SELECTION

Director Parker explained the additional information distributed. As requested by the Board project cost figures were received and distributed from MS & R, inFORM Studio and DesignLAB/Quinn Evans. Luckenbach|Ziegelman provided their presentation in DVD format including a 2 minute piece on plazas.

Board members expressed their preferences. The Board narrowed down their field of consideration to Meyer Scherer & Rockcastle and Luckenbach|Ziegelman. The board further discussed each firm.

Trustee Rosenthal and Treasurer Barney Newman expressed interest in viewing the Luckenbach|Ziegelman DVD. Trustee Cahill expressed concern on the procedural fairness of viewing the DVD. Consensus of the Board was to view only the Urban Addendum Plaza Clip. The two minute clip was viewed by the Board.

The Board discussed a number of reference materials for review regarding the future and possibilities of libraries.

Discussion continued on the two firms under consideration.

Treasurer Barney Newman, supported by Trustee Cahill, moved to select the architectural firm of Luckenbach|Ziegelman Architects.

AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 6-0.

08-164 V. ADJOURNMENT

Trustee Cahill, supported by Vice President Head, moved to adjourn the meeting.

President Leary adjourned the meeting at 8:05 p.m.