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FEBRUARY 16, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 16, 2009

09-144 I. CALL TO ORDER

President Head called the meeting to order 6:59 p.m.

09-145 II. ATTENDANCE

Present: Head, Leary, Stearns, Surovell
Absent: Murphy, Barney Newman, Rosenthal
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-146 III. APPROVAL OF AGENDA
(Item of action)

Secretary Leary, supported by Trustee Surovell, moved to approve the agenda.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-147 IV. APPROVAL OF MINUTES OF JANUARY 26, 2009
(Item of action)

Secretary Leary, supported by Trustee Stearns, moved to approve the minutes of January 26, 2009.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-148 V. CITIZENS’ COMMENTS

There were no citizens’ comments.

09-149 VI. FINANCIAL REPORT

Associate Director Nieman reported January showed unrestricted cash balance of just under $11.5 million. January tax receipts reflect 96% of the budgeted amount. Five line items currently over budget will adjust back into line before fiscal year end. With $46,000 spent in January, the closing of the Downtown project is almost completed. Grants reflect $30,000 received from the Friends of the Ann Arbor District Library.

09-150 VII. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Surovell, supported by Secretary Leary, moved to approve the January disbursements.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-151 VIII. COMMITTEE REPORTS

09-152 A. BUDGET AND FINANCE COMMITTEE

Trustee Surovell reported the committee met with Administration this month and reviewed the progress of the draft budget. Tax revenues and revenue projections were also discussed at length.

09-153 IX. DIRECTOR’S REPORT

Director Parker reported an all staff meeting was held today regarding the current local economic climate and financial impact on the Library.
With over 110 staff in attendance, the meeting produced excellent suggestions and comments.

09-154 X. OLD BUSINESS

06-125 A. UPDATE ON TRAVERWOOD BRANCH

Associate Director Nieman reported a dedication plaque is being installed this week. This report concludes the regular monthly updates on Traverwood Branch.

09-088 B. UPDATE ON WASHTENAW LIBRARY FOR THE BLIND AND PHYSICALLY DISABLED @ AADL

Associate Director Choate reported 482 patrons are currently registered for WLBPD services. Staff is calling all registered patrons welcoming them to the service and updating their profiles. Patrons are visiting the library to access materials or bring in equipment that no longer works for replacement. JAWS software is accessible on computers at Traverwood, West and Downtown. The County Library previously served 1,300 clients located in Washtenaw, Livingston and Jackson counties.

09-155 XI. NEW BUSINESS

09-156 A. RESOLUTION TO ADOPT REVISION TO POLICY 4.4 EXHIBITIONS AT THE ANN ARBOR DISTRICT LIBRARY
(Item of action)

Secretary Leary, supported by Trustee Stearns, moved the Board resolves that Policy 4.4 Exhibitions at the Ann Arbor District Library be revised as proposed and that all resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-157 B. RESOLUTION TO INCREASE THE BUDGET LINE FOR CAPITAL OUTLAYS BY $235,000 FOR THE PURCHASE AND INSTALLATION OF TWO AIR HANDLERS
(Item of action)

Trustee Surovell, supported by Secretary Leary, moved the Board resolves to increase the budget line for Capital Outlays by $235,000 for the purchase and installation of two air handlers; that the $235,000 increase for Capital Outlay be transferred from the Fund Balance and that all resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-158 C. VOTE FOR EXECUTIVE SESSION AT THE MARCH 16, 2009 REGULAR BOARD MEETING FOR DISCUSSION OF REAL ESTATE & OPINION OF COUNSEL
(Item of action)
Roll call vote

Secretary Leary, supported by Trustee Stearns, moved to hold an Executive Session at the March 16, 2009 regular Board meeting for discussion of real estate and opinion of counsel.

A roll call vote was taken.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-159 XII. ADJOURNMENT

Secretary Leary, supported by Trustee Stearns, moved to adjourn the meeting.

President Head adjourned the meeting at 7:12 p.m.