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February 18, 2010 Minutes of the Board Work Session

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE WORK SESSION
THURSDAY, FEBRUARY 18, 2010

10-161 I. CALL TO ORDER

President Head called the meeting to order at 7:04 p.m.

10-162 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Sandra Greenstone

10-163 III. APPROVAL OF AGENDA
(Item of action)

Treasurer Rosenthal, supported by Trustee Murphy, moved to approve the agenda.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-164 IV. CITIZENS’ COMMENTS

There were no citizens’ comments.

10-165 V. OLD BUSINESS

10-068 A. STRATEGIC PLAN DISCUSSION

President Head stated the draft strategic plan is the topic of this meeting.

Associate Director Choate reported on the process used for staff input in crafting the strategic plan. Six staff sessions were held. A blog for additional staff participation was created on the staff intranet.

Sandra Greenstone reported the Strategic Planning Committee reviewed the original draft, allowed for staff input and prepared the revised draft being reviewed tonight.

The Board began review of each section of the draft plan.

The Board reviewed section 1. Services. Clarification was requested and examples were given on several statements.

The Board reviewed section 2. Products. Associate Director Neiburger explained how the library industry was leaning more towards a “content and licensing” model as opposed to the current “purchasing model”. Clarification was requested and examples were given on several statements.

The Board reviewed section 3. Finances. Director Parker stated the goal still remains to develop a multi-year financial process but given the current state of the economy it remains elusive. Associate Director Nieman clarified several statements.

The Board reviewed section 4. Communications. A number of points were discussed and examples or suggestions were provided.

The Board reviewed section 5. Organizational Development. Several points were discussed and examples were provided.

The Board reviewed section 6. Facilities. The Board debated the viability of a Downtown Library building project. Director Parker recommended removing the Facilities section from the Strategic Plan. If the Facilities section is removed some additional modification to the Strategic Plan and adjustment to the 2010-2011 budget process will be required.

10-166 VI. ADJOURNMENT

Vice President Barney Newman, supported by Trustee Stearns moved to adjourn the meeting.

President Head adjourned the meeting at 9:06 p.m.