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March 15, 2010 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, MARCH 15, 2010

10-167 I. CALL TO ORDER

President Head called the meeting to order at 6:01 p.m.

10-168 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Adams, Butzel Long

10-169 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE

10-170 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Head reconvened the meeting at 7:03 p.m.

10-171 V. APPROVAL OF AGENDA
(Item of action)

Treasurer Rosenthal, supported by Trustee Murphy, moved to approve the agenda.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-172 VI. APPROVAL OF MINUTES OF FEBRUARY 15, 2010 AND FEBRUARY 18, 2010 WORK SESSION
(Item of action)

Treasurer Rosenthal, supported by Vice President Barney Newman, moved to approve the minutes of February 15, 2010 and February 18, 2010.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-173 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

10-174 VIII. FINANCIAL REPORT

Associate Director Nieman reported February showed tax receipts of just over $11 million reflect 96% of the budgeted amount received through February. The Fund Balance reflects just over $7.1 million. Four items are over the year-to-date budget in operating. The Communication line may need adjustment. The rest of the budget should come into line later in the budget year.

10-175 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Surovell, supported by Vice President Barney Newman, moved to approve February disbursements.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-176 X. COMMITTEE REPORTS

10-177 A. BUDGET AND FINANCE COMMITTEE

Treasurer Rosenthal reported the committee consisting of herself, Trustee Murphy and Trustee Surovell, met with Director Parker, Associate Director Nieman and Paul Stauder for discussion of funding for libraries. The proposed 2010-2011 budget was reviewed and will be brought to the Board in April.

10-178 B. POLICY COMMITTEE

Vice President Barney Newman reported the committee consisting of herself, Trustee Murphy and Trustee Stearns, met with Director Parker and Associate Director Nieman for discussion of changes to the Board Bylaws. Two draft policies were also discussed.

10-179 C. SPECIAL ISSUES/FAADL COMMITTEE

Secretary Leary reported that the committee had discussion via email, contacted Friends President Pat McDonald and both parties concluded that no changes were forthcoming on the AADL/FAADL space use agreement.

10-180 D. STRATEGIC PLANNING COMMITTEE

President Head reported that the committee had met for a final review of the Strategic Plan. Very few changes were made to the draft. The recommended final document follows later in the agenda.

10-181 XI. DIRECTOR’S REPORT

Director Parker informed the Board of a $50,000.00 check received today from the Friends and that a donation of $250.00 from the Gene Wilson fund would be forthcoming.

10-182 XII. OLD BUSINESS

10-068 A. RESOLUTION TO ADOPT PROPOSED AADL STRATEGIC PLAN 2010-2015
(Item of action)

Treasurer Rosenthal, supported by Vice President Barney Newman, moved to adopt the proposed AADL Strategic Plan for 2010-2015 and that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-183 XIII. NEW BUSINESS

10-184 A. VOTE FOR EXECUTIVE SESSION AT THE APRIL 19, 2010 REGULAR BOARD MEETING FOR DISCUSSION OF REAL ESTATE, DIRECTOR’S EVALUATION, LABOR NEGOTIATIONS & OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Vice President Barney Newman, supported by Trustee Murphy, moved to hold an Executive Session at the April 19, 2010 regular Board meeting for discussion of real estate, director’s evaluation, labor negotiations and opinion of legal counsel.

A roll call vote was taken.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-185 XIV. ADJOURNMENT

Vice President Barney Newman, supported by Treasurer Rosenthal moved to adjourn the meeting.

President Head adjourned the meeting at 7:24 p.m.