October 18, 2011 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
TUESDAY, OCTOBER 18, 2011

11-151 I. CALL TO ORDER

President Leary called the meeting to order at 6:05 p.m.

11-152 II. ATTENDANCE

Present: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal
Absent: Surovell
Staff: Choate, Doll, Nieman, Parker, Wilson (recorder)

11-153 III. VOTE FOR EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE
(Item of action)
Roll call vote

Secretary Barney Newman, supported by Vice President Rosenthal, moved to recess to executive Session for discussion of real estate.

A roll call vote was taken.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 5-0.

11-154 IV. RECESS TO EXECUTIVE SESSION FOR LABOR NEGOTIATIONS, OPINION OF LEGAL COUNSEL AND DISCUSSION OF REAL ESTATE

11-155 V. RECONVENE REGULAR MEETING AT 7:00 PM

President Leary reconvened the meeting to order at 7:05 p.m.

11-156 VI. APPROVAL OF AGENDA
(Item of action)

Vice President Rosenthal, supported by Trustee Head, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 6-0.

11-157 VII. APPROVAL OF MINUTES OF SEPTEMBER 19, 2011
(Item of action)

Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the minutes of September 19, 2011.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 6-0.

11-158 VIII. CITIZENS’ COMMENTS

There were no citizens’ comments.

11-159 IX. FINANCIAL REPORT

Associate Director Nieman reported September showed unrestricted cash balance just over $14 million. Tax receipts just over $9 million, reflecting 83.5% of the budgeted amount, have been received. The Fund Balance reflects just over $7.8 million.

Five line items are over budget, but will come back into line later in the year.

11-160 X. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Head, supported by Trustee Kaplan, moved to approve the August disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 6-0.

11-161 XI. COMMITTEE REPORTS

11-162 A. EXECUTIVE COMMITTEE

President Leary reported the Executive Committee met on October 4th for the purpose of items discussed in closed session.

11-163 XII. DIRECTOR’S REPORT

Director Parker reported the library closed on October 10th for staff day. Ninety staff attended. Keynote speakers included Steve Powers, Ann Arbor City Administrator; Dr. Patricia Green, Ann Arbor Public Schools Superintendent; Scott Menzel, Washtenaw Intermediate School District Superintendent; Dr. Rose Bellanca, Washtenaw Community College President. Tours and several breakout sessions rounded out the afternoon.

11-164 XIII. NEW BUSINESS

11-165 A. OLD NEWS PRESENTATION

Andrew MacLaren previewed Old News (oldnews.aadl.org) for the Board. This ongoing digitization project, with an opening day collection containing thousands of articles and images, encompasses Ann Arbor area newspapers dating back to the 1880’s. This is a searchable database that allows for patron interaction.

11-166 B. VOTE FOR EXECUTIVE SESSION AT THE NOVEMBER 22, 2011 REGULAR MEETING FOR LABOR NEGOTIATIONS, OPINION OF LEGAL COUNSEL AND DISCUSSION OF REAL ESTATE
(Item of action)
Roll call vote

Trustee Head, supported by Treasurer Murphy, moved to hold an Executive Session at the November 22, 2011 regular Board meeting for labor negotiation, opinion of legal counsel and discussion of real estate.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 6-0.

11-167 XIV. ADJOURNMENT

President Leary adjourned the meeting at 7:40 p.m.