Associate Director Nieman reported March showed unrestricted cash balance just over $10.4 million. Tax receipts just over $10.8 million, reflecting 98% of the budgeted amount, have been received. The Fund Balance reflects just over $8 million. Three line items are over budget, but will come back into line later in the year. State Aid of just over $40 thousand was received and is reflected in the budget.
12-063 IX. APPROVAL OF DISBURSEMENTS
(Item of action)
Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the March disbursements.
President Leary reported the committee met, reviewed board comments, prepared an evaluation document, and has had preliminary discussion with Director Parker. It is anticipated her evaluation will be completed in May.
12-066 B. EXECUTIVE COMMITTEE
Secretary Barney Newman reported the Executive Committee met in March for discussion of the Director’s evaluation and the topic of ebooks.
12-067 C. FINANCE COMMITTEE
Treasurer Murphy reported the Finance Committee met for discussion of the proposed 2012-2013 budget.
12-068 XI. DIRECTOR’S REPORT
Director Parker reported on her recent discussion with Pat McDonald, Friends of the Ann Arbor District Library Friends President.
Director Parker reported work continues on the 2010-2015 strategic plan. Changes in the publishing community will have an impact on AADL collections. An EPIC-MRA survey was commissioned regarding a downtown building project. Results may be found on the AADL website on the Strategic Plan page under Initiative 6. This survey is the initial step in beginning the discussion process of the downtown library building.
12-069 XII. NEW BUSINESS
12-070 A. DISCUSSION OF PROPOSED 2012-2013 BUDGET
Treasurer Murphy began the discussion by reporting the Budget & Finance Committee has reviewed the proposed 2012-2013 budget.
She introduced Associate Director Nieman to review the proposed budget with the Board.
Associate Director Nieman reported that the proposed tax revenue is being based on a 1% increase in property taxes. The millage rate levied will remain at 1.55 mils. He reviewed a number of expenditures and stated that a 3% merit pool was added this year. Staff has not received any pay increases the past two years. Final tax base figures should be received before the May meeting and may result in minor changes.
12-071 B. FACILITIES COMMITTEE APPOINTMENTS APPROVAL
(Item of action)
Secretary Barney Newman, supported by Treasurer Murphy, moved to approve the appointment of Prue Rosenthal (Chair), Nancy Kaplan and Ed Surovell to a Facilities Committee; the charge of the committee is to gather information needed to make recommendations to the Board about AADL’s facilities, including but not limited to a review of information gathered in the past about the condition of the downtown building and to serve through 2012 as recommend by President Leary.
Associate Director Choate’s presentation provided an overview of Public Library Associates program offered at AADL.
12-073 D. VOTE FOR EXECUTIVE SESSION AT THE MAY 21, 2012 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL & DIRECTOR’S EVALUATION
(Item of action)
Roll call vote
Vice President Rosenthal, supported by Treasurer Murphy, moved to hold an Executive Session at the May 21, 2012 regular Board meeting for opinion of legal counsel and director’s evaluation.