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April 16, 2012 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, APRIL 16, 2012

12-055 I. CALL TO ORDER

President Leary called the meeting to order at 6:02 p.m.

12-056 II. ATTENDANCE

Present: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: Head
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

12-057 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF LEGAL COUNSEL & DIRECTOR’S EVALUATION

12-058 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Leary reconvened the meeting to order at 7:13 p.m.

12-059 V. APPROVAL OF AGENDA
(Item of action)

Trustee Surovell, supported by Treasurer Murphy, moved to approve the agenda.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-060 VI. APPROVAL OF MINUTES OF MARCH 19, 2012
(Item of action)

Vice President Rosenthal, supported by Trustee Kaplan, moved to approve the minutes of March 19, 2012.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-061 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

12-062 VIII. FINANCIAL REPORTS

Associate Director Nieman reported March showed unrestricted cash balance just over $10.4 million. Tax receipts just over $10.8 million, reflecting 98% of the budgeted amount, have been received. The Fund Balance reflects just over $8 million. Three line items are over budget, but will come back into line later in the year. State Aid of just over $40 thousand was received and is reflected in the budget.

12-063 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the March disbursements.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-064 X. COMMITTEE REPORTS

12-065 A. DIRECTOR’S EVALUATION

President Leary reported the committee met, reviewed board comments, prepared an evaluation document, and has had preliminary discussion with Director Parker. It is anticipated her evaluation will be completed in May.

12-066 B. EXECUTIVE COMMITTEE

Secretary Barney Newman reported the Executive Committee met in March for discussion of the Director’s evaluation and the topic of ebooks.

12-067 C. FINANCE COMMITTEE

Treasurer Murphy reported the Finance Committee met for discussion of the proposed 2012-2013 budget.

12-068 XI. DIRECTOR’S REPORT

Director Parker reported on her recent discussion with Pat McDonald, Friends of the Ann Arbor District Library Friends President.

Director Parker reported work continues on the 2010-2015 strategic plan. Changes in the publishing community will have an impact on AADL collections. An EPIC-MRA survey was commissioned regarding a downtown building project. Results may be found on the AADL website on the Strategic Plan page under Initiative 6. This survey is the initial step in beginning the discussion process of the downtown library building.

12-069 XII. NEW BUSINESS

12-070 A. DISCUSSION OF PROPOSED 2012-2013 BUDGET

Treasurer Murphy began the discussion by reporting the Budget & Finance Committee has reviewed the proposed 2012-2013 budget.

She introduced Associate Director Nieman to review the proposed budget with the Board.

Associate Director Nieman reported that the proposed tax revenue is being based on a 1% increase in property taxes. The millage rate levied will remain at 1.55 mils. He reviewed a number of expenditures and stated that a 3% merit pool was added this year. Staff has not received any pay increases the past two years. Final tax base figures should be received before the May meeting and may result in minor changes.

12-071 B. FACILITIES COMMITTEE APPOINTMENTS APPROVAL
(Item of action)

Secretary Barney Newman, supported by Treasurer Murphy, moved to approve the appointment of Prue Rosenthal (Chair), Nancy Kaplan and Ed Surovell to a Facilities Committee; the charge of the committee is to gather information needed to make recommendations to the Board about AADL’s facilities, including but not limited to a review of information gathered in the past about the condition of the downtown building and to serve through 2012 as recommend by President Leary.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-072 C. PLA PRESENTATION

Associate Director Choate’s presentation provided an overview of Public Library Associates program offered at AADL.

12-073 D. VOTE FOR EXECUTIVE SESSION AT THE MAY 21, 2012 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL & DIRECTOR’S EVALUATION
(Item of action)
Roll call vote

Vice President Rosenthal, supported by Treasurer Murphy, moved to hold an Executive Session at the May 21, 2012 regular Board meeting for opinion of legal counsel and director’s evaluation.

A roll call vote was taken.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-074 E. PUBLIC HEARING FOR THE 2012-2013 BUDGET

Secretary Barney Newman, supported by Trustee Kaplan, moved to hold a public hearing of the 2012-2013 budget at the May 21, 2012 Board meeting.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-075 XIII. ADJOURNMENT

Secretary Barney Newman, supported by Trustee Kaplan, moved to adjourn the meeting.

President Leary adjourned the meeting at 7:52 p.m.