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February 18, 2013 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 18, 2013

13-026 I. CALL TO ORDER

President Rosenthal called the meeting to order at 6:00 p.m.

13-027 II. ATTENDANCE

Present: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Choate, Nieman, Parker, Wilson (recorder)
Others Present: Dan Shairbaum, Dykema

13-028 III. RECESS TO CLOSED SESSION FOR OPINION OF LEGAL COUNSEL & DISCUSSION OF REAL ESTATE

13-029 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Rosenthal reconvened the meeting at 7:01 p.m.

13-030 V. APPROVAL OF AGENDA
(Item of action)

Trustee Leary, supported by Trustee Murphy, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

13-031 VI. APPROVAL OF MINUTES OF JANUARY 21, 2013
(Item of action)

Vice President Barney Newman, supported by Secretary Head, moved to approve the minutes of January 21, 2013.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

13-032 VII. CITIZENS’ COMMENTS

Kathy Griswold

Hello, my name is Kathy Griswold and I am here speaking on behalf of the Protect Our Libraries PAC. For many years the community has taken for granted the excellent library services and there has been only minimal interest in the Ann Arbor District Library Board until the recent new downtown library bond. Now the public is interested and we are requesting that the board be more transparent by holding open committee meetings. There are four reasons for holding committee meetings in compliance with the open meetings act. Most public entities in the Ann Arbor area have the majority of their committee meetings in compliance with the open meetings act includes the city, the DDA, the county, the Ann Arbor Public Schools and the AATA. Number two, most public libraries that we contacted have open committee meetings including Grand Rapids and East Lansing. Kalamazoo is currently researching holding open committee meetings and West Bloomfield does not have any subcommittees. Number three, holding open committee meetings ensures compliance with the open meetings act when there is limited deliberation at the board meeting. And four, most importantly the Ann Arbor District Library is a public entity thus the public has the right to transparency. Thank you.

13-033 VIII. FINANCIAL REPORTS

Associate Director Nieman reported January showed unrestricted cash balance just over $12 million. Tax receipts just over $10.9 million, reflecting 97.3% of the budgeted amount, have been received through December. The fund balance stands at just over $8.1 million. Two line items are over budget but are expected to come into line later in the year.

13-034 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Surovell, supported by Secretary Head, moved to approve the January 2013 disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

13-035 X. COMMITTEE REPORTS

13-036 A. COMMUNICATIONS COMMITTEE

Chairperson Kaplan reported the Communications Committee consisting of herself, Trustee Leary and Trustee Surovell met. Their recommendation of adding an additional comment period at the end of board meeting agenda has been instituted.

13-037 B. BUDGET & FINANCE COMMITTEE

Trustee Murphy reported the Budget and Finance Committee is scheduled to meet next week.

13-038 C. DIRECTOR’S EVALUATION COMMITTEE

Chairmanship of the Director’s Evaluation Committee was transferred to Vice President Barney Newman. She reported the committee has not yet met.

13-039 D. EXECUTIVE COMMITTEE

President Rosenthal reported the committee did not meet.

13-040 E. FACILITIES COMMITTEE

Chairperson Leary reported the committee is scheduled to meet this week.

13-041 F. POLICY COMMITTEE

Chairperson Murphy reported the committee has not yet scheduled a meeting.

13-042 XI. DIRECTOR’S REPORT

In addition to her written report Director Parker reported the partnership with the AAUW and their “Let’s Read Math” program

has had very good turnout of elementary students. The library provides the space and advertising and AAUW provides tutors to work with children with math phobias. Staff member Ryan Case was given recognition for his support of this program.

13-043 XII. NEW BUSINESS

13-044 A. PALMA VIDEO/PRESENTATION
Terry Soave

Terry Soave, Outreach and Neighborhood Services Manager, highlighted AADL partnerships with the C.S. Mott Children’s Hospital and PALMA (Proyecto Avance, Latino Mentoring Association) a University of Michigan student organization.

A YouTube video created by a PALMA tutor on the tutoring provided at AADL was presented.

13-045 B. VOTE FOR CLOSED SESSION AT THE MARCH 18, 2013 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL & DISCUSSION OF REAL ESTATE
(Item of action)
Roll call vote

Trustee Leary, supported by Secretary Head, moved to hold an Executive Session at the March 18, 2013 regular Board meeting for opinion of legal counsel and discussion of real estate.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

13-046 XIII. CITIZENS’ COMMENTS

Lynn Davidge

Thank you making it possible for citizens to comment at the end of your meetings and I look forward to more conversation.

Jim Osborn

My name is Jim Osborn and I think the public should be able to comment at the beginning and the end of the meeting not just at the end of the meeting if that is what you are intending.

13-047 XIV. ADJOURNMENT

Trustee Murphy, supported by Treasurer Kaplan, moved to adjourn the meeting.

President Rosenthal adjourned the meeting at 7:37p.m.