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December 14, 2015 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, DECEMBER 14, 2015

15-247 I. CALL TO ORDER

President Barney Newman called the meeting to order at 6:00 p.m.

15-248 II. ATTENDANCE

Board Present: Kaplan, Leary, Leija (arr. 6:10 p.m.), Barney Newman, Rosenthal, Surovell, Vander Broek
Board Absent: None
Staff: Hadler, Neiburger, Parker, Tuthill (recorder)
Others Present: Dan Schairbaum, Dykema

15-249 III. RECESS TO CLOSED SESSION FOR DISCUSSION OF REAL ESTATE AND OPINION OF LEGAL COUNSEL

15-250 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Barney Newman reconvened the meeting at 7:00 p.m.

15-251 V. APPROVAL OF AGENDA
(Item of action)

Treasurer Rosenthal, supported by Secretary Kaplan, moved to approve the agenda.

AYES: Kaplan, Leary, Leija, Barney Newman, Rosenthal, Surovell, Vander Broek
NAYS: None

Motion passed 7-0.

15-252 VI. APPROVAL OF MINUTES OF NOVEMBER 16, 2015
(Item of action)

Trustee Leary, supported by Secretary Kaplan, moved to approve the minutes of November 16, 2015.

AYES: Kaplan, Leary, Leija, Barney Newman, Rosenthal, Surovell, Vander Broek
NAYS: None

Motion passed 7-0.

15-253 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-254 VIII. FINANCIAL REPORTS

CFO Hadler reported November showed an unrestricted cash balance just over $15.3 million. Tax receipts over $12.4 million, reflecting 96.9% of the budgeted amount, have been received through the end of November. The fund balance stands just above $8.4 million. Eight line items are currently over budget.

15-255 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Leary, supported by Treasurer Rosenthal, moved to approve the November 2015 disbursements.

AYES: Kaplan, Leary, Leija, Barney Newman, Rosenthal, Surovell, Vander Broek
NAYS: None

Motion passed 7-0.

15-256 X. COMMITTEE REPORTS

15-257 A. COMMUNICATIONS COMMITTEE

Trustee Leija, as Chair of the Communications Committee, reported that the committee had met and the discussion included: the drafting of a customer service survey coming in February with results received in March; email marketing has been launched featuring the West Branch closure; staff is working with consultants considering proposals for website redesign.

15-258 B. FACILITIES COMMITTEE

Trustee Leary, as Chair of the Facilities Committee, reported the committee had met and received updates on branch landscaping issues and the RFP process on the café being proposed at West Branch. She noted that an RFP was sent to nine area business with only one responding. The Committee hopes to have a proposal to the Board at the January meeting.

15-259 C. STRATEGIC PLANNING COMMITTEE

Trustee Vander Broek, as Chair of the Communications Committee, reported the committee met and interview two candidates to work on the strategic planning process. Bridgeport Consulting was selected and will be meeting with Board members for their input.

President Barney Newman reported that she and Vice President Surovell had met with officers of the Friends.

15-260 XI. DIRECTOR’S REPORT

In addition to her written report, Director Parker reported that a new volunteer coordinator position will be forthcoming at AADL and hopes the position will allow coordination with FAADL for staffing their Book Shop.

Staff was thanked for their planning and work on the Ann Arbor/Ypsilanti Reads, the Always Lost: A Meditation on War exhibit and the Tiny Expo.

15-261 XII. MONTHLY STATISTICS

Deputy Director Neiburger focused on patron visits to the AADL website and locations within the site.

15-262 XIII. NEW BUSINESS

15-263 A. VOTE FOR CLOSED SESSION AT THE JANUARY 19, 2016 REGULAR BOARD MEETING FOR DISCUSSION OF REAL ESTATE AND OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Trustee Leary, supported by Trustee Leija, moved to hold a closed session at the January 19, 2016 regular meeting for discussion of real estate and opinion of legal counsel.

A roll call vote was taken.

AYES: Kaplan, Leary, Leija, Barney Newman, Rosenthal, Surovell, Vander Broek
NAYS: None

Motion passed 7-0.

15-264 XIV. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-265 XV. ADJOURNMENT

President Barney Newman adjourned the meeting at 7:59 p.m.