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Feburary 9, 2015 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 9, 2015

15-023 I. CALL TO ORDER

President Barney Newman called the meeting to order at 6:01 p.m.

15-024 II ATTENDANCE

Board Present: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
Absent: Head, Leary
Staff: Hadler, Neiburger, Parker, Wilson (recorder)
Others Present: William Stapleton, Hooper Hathaway P.C.

15-025 III. RECESS TO CLOSED SESSION FOR DISCUSSION OF REAL ESTATE AND OPINION OF LEGAL COUNSEL

15-026 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Barney Newman reconvened the meeting at 7:05 p.m.

15-027 V. APPROVAL OF AGENDA
(Item of action)

Secretary Kaplan, supported by Trustee Rosenthal, moved to approve the agenda.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-028 VI. APPROVAL OF MINUTES OF JANUARY 19, 2015
(Item of action)

Vice President Surovell, supported by Trustee Leija, moved to approve the minutes of January 19, 2015.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-029 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-030 VIII. FINANCIAL REPORTS

CFO Hadler reported January showed an unrestricted cash balance just over $13 million. Tax receipts over $11.4 million, reflecting 98.1% of the budgeted amount, have been received through the end of January. Budget versus actual showed an operating surplus of $203,422. The fund balance stands just above $8.4 million. Five line items are over budget and should come back into line later in the year.

15-031 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Vice President Surovell, supported by Secretary Kaplan, moved to approve the January 2015 disbursements.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-032 X. DIRECTOR’S REPORT

Director Parker reported the 2013-2014 Annual Report is now posted on the website. It has been observed that the trend for commenting has migrated from postings on our website to social media locations such as Facebook, Twitter and Instagram.

This Wednesday evening is the Ann Arbor/Ypsilanti Reads author event at Rackham Auditorium. Author Ruth Ozeki will be speaking on her book A Tale for the Time Being. Several major speakers for Black History Month have also been scheduled.

Also scheduled this month are the Lurie Terrace 50th Anniversary Art exhibit and the American Institute of Architects Huron Valley Chapter 50th Anniversary exhibit.

15-033 XI. MONTHLY STATISTICS

Deputy Director Neiburger gave an overview of the state aid statistics reported to the Library of Michigan. The Library of Michigan reports those statistics to IMLS (Institute of Museum and Library Services), the federal reporting agency. Library Journal then gleans statistics from IMLS to create their annual star library listing.

15-034 XII. NEW BUSINESS

15-035 A. RESOLUTION ESTABLISHING A SPECIAL COMMUNICATIONS COMMITTEE
(Item of action)

Trustee Rosenthal, supported by Secretary Kaplan, moved that a special Communications Committee be established; that the charge to the special Communications Committee will be to consider the implementation of recommendations in the communications audit, and related issues; that the committee shall serve through 2015; that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-036 B. RESOLUTION ESTABLISHING A SPECIAL FACILITIES COMMITTEE
(Item of action)

Trustee Leija, supported by Secretary Kaplan, moved that a special Facilities Committee be established; that the charge to the special Facilities Committee will be to recommend to the Board steps needed to develop and maintain clean, safe, physical facilities that creatively meet the needs of the community and staff with an emphasis on sustainability, accessibility, and flexibility; that the committee shall serve through 2015; that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-037 C. APPROVAL OF BOARD COMMITTEE APPOINTMENTS AS PROPOSED BY AADL BOARD PRESIDENT
(Item of action)

Trustee Leija, supported by Vice President Surovell, moved to approve the Board Committee appointments as submitted by President Barney Newman.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-038 D. APPROVAL OF BOARD RETREAT DATE OF MARCH 23, 2015 AT 6:00 P.M.
(Item of action)

Secretary Kaplan, supported by Vice President Surovell, moved to approve the Board Retreat date of March 23, 2015.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-039 E. VOTE FOR CLOSED SESSION AT THE MARCH 16, 2015 REGULAR BOARD MEETING FOR DISCUSSION OF REAL ESTATE AND OPINION OF LEGAL COUNSEL
(Item of action)
(roll call vote)

Trustee Rosenthal, supported by Trustee Leija, moved to hold a closed session at the March 16, 2015 regular meeting for discussion of real estate and opinion of legal counsel.

A roll call vote was taken.

AYES: Kaplan, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

15-040 XIII. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-041 XIV. ADJOURNMENT

President Barney Newman adjourned the meeting at 7:39 p.m.