ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE BOARD RETREAT
TUESDAY, MAY 14, 2109
I. CALL TO ORDER
President Song called the meeting to order 4:12 p.m.
Board Present: Dharma Akmon, Victoria Green, Jim Leija, S. Kerene Moore, Colleen Sherman, Linh Song, Jamie Vander Broek
Staff: Josie Parker, Eli Neiburger, Karen Wilson (recorder)
Others: Anica Madeo, Lori Byron, Bridgeport Consulting, LLC; David Diephuis, community member
Linh Song, Board President
President Song welcomed all those attending the Board Retreat. She stated the Board was excited to kick-off a new Strategic Plan process and looked forward to conversations with the community and staff.
IV. AGENDA REVIEW & INTRODUCTIONS
Anica Madeo, Bridgeport Consulting
Anica Madeo, moderator, gave an overview of the goals of the Board Retreat. She introduced her colleague Lori Byron.
Introductions of Board members and the audience were made. All were asked to share what they found inspiring about the Library.
V. CURRENT STRATEGIC PLAN (2016-2019)
Josie Parker, Director
Director Parker noted that the current plan was operational in focus as opposed to visionary. All areas of the current plan were addressed. Concern was expressed about an apparent disconnect with the public regarding the Downtown Library building.
Director Parker summarized three major accomplishments during the strategic plan timeline as the remodeling success at Westgate, the website upgrade and ILS migration and the positive response to AADL operating the WLBPD. She then summarized several areas of concern including the inability to connect and engage with Ann Arbor Public Schools on a staff level and addressing concerns of the AADL Board regarding communication.
VI. WHAT WE KNOW ABOUT THE PATRON EXPERIENCE
Eli Neiburger, Deputy Director
Deputy Director Neiburger gave an in-depth analysis of the variety of room bookings at all locations since 2016. Over 25,000 bookings have occurred since January 2016 throughout the system. Rooms were reserved for library programs, public and private meetings and usage, rentals, staff usage and closures.
Deputy Director Neiburger reviewed the process used to collect comments and feedback from the public on a wide range of topics.
VII. CONNECTION ACTIVITY
All participants broke into small groups for brief discussion on what aspects of the current library which didn’t exist ten years ago.
VIII. DINNER BREAK – 5:30 P.M.
The Board recessed for a dinner break at 5:45 p.m.
The meeting resumed at 5:57 p.m.
IX. FUTURE STRATEGIC VISION: AADL IN 20 YEARS
All participants were divided into four groups and asked to envision the library twenty years in the future.
These thoughts and themes were captured at each table and presented around the room.
President Song adjourned the meeting at 7:00 p.m.