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AADL Room Rentals

Are you a 501(c)3 nonprofit, public university, or governmental organization looking to reserve a room? Click here.

As a service to the community, the Ann Arbor District Library makes select program spaces available for rental. Individuals, businesses, and other organizations can rent with us for a fee up to 6 times per calendar year, system-wide. Fees for rental are $125 for a minimum 4-hour block for all of our rooms, except for Conference Room A at the Downtown Library, which is $75 per 4-hour block. Rentals must be requested with a minimum three weeks' notice, six weeks' notice if you would like to use our tech support.

Available Spaces

Fees listed are for the minimum 4-hour time block.

Downtown Library—343  S Fifth Ave (No parking available)
$125 Multi-Purpose Room | Seats: 90 theater style, 38 classroom style
$75 Conference Room A | Seats: 24
 
Malletts Creek Branch—3030 E. Eisenhower Parkway
$125 Program Room | Seats: 80 theater style, 40 classroom style
 
Pittsfield Branch—2359 Oak Valley Rd
$125 Program Room | Seats: 90 theater style, 32 classroom style
 
Traverwood Branch—3333 Traverwood Dr
$125 Program Room | Seats: 60 theater style, 20 classroom style
 
Westgate Branch—2503 Jackson Ave
$125 West Side Room | Seats: 75 theater style, 26 classroom style

Looking for a small meeting room? Click here to see availability at our Downtown and Westgate locations. You can book these rooms yourself at no charge with your library card!

Pricing

All program rooms are $125 per minimum 4-hour block to rent, with the exception of the Conference Room A, which costs $75 per 4 hours.

Additional optional non-refundable fees include:

Food: $75 ($25 for Conference Room A) This fee applies if you are having food or catering at your event. The Ann Arbor District Library does not provide food or catering.

A/V Support: $75 This fee is for the use of the library's A/V equipment and staff assistance getting started. The Library will do its best to honor all requests for A/V support made with 6 weeks' notice. If we cannot provide this service due to staffing shortage or other cause, you will not be charged. If you cancel or reschedule, this fee cannot be refunded. (You are also welcome to bring your own tech equipment to use free of charge.)

How It Works

  1. Determine a date and location you are interested in reserving for your event.
  2. Fill out the Booking Request Form with information about your organization and event.
  3. Library staff will determine availability and get back to you about your request within three business days. If your preferred date or location is not available, we will give you a list of alternatives.
  4. Once we finalize a date and location, we will confirm your preferred room setup, tech needs, and other details. We will also give you instructions for paying by check or credit card.
  5. Once we receive your paperwork and payment, your room is reserved!  

Note: Filling out the Booking Request Form does not constitute renting a room with us. After Library staff receive this form, we will contact you about availability and confirm the details of your rental. The room will be booked once we have received your payment. If you would like to reserve rooms for multiple events, please use a separate form for each request.

Important Stuff to Know

  • AADL spaces are not available for raising or collecting money. Rentals and reservations in AADL facilities may not be used to solicit or collect membership dues, or to sell a service or product. Admission may not be charged.
  • Rentals may not interfere with normal library operations.
  • The Library does not provide easels, paper, chalkboards and chalk, or whiteboards and dry erase markers. Please plan to bring these materials with you.
  • The Library does not allow for any signage or materials to be affixed to walls. No advertisement or wayfinding signage may be used inside or outside the Library. Promotional flyers may be sent to Library administration to be approved and hung prior to your event. Library staff are always happy to help guests with wayfinding.
  • Permission to use AADL space in no way implies Library sponsorship or endorsement of your event. Promotional materials for your event must not imply that the Library is a partner or sponsor.
  • Last-minute requests for rentals are not possible. A minimum of three weeks is required between the date we receive your paperwork and payment and the the date of your event.
  • Our programming spaces book up quickly. Reserving your room 2-4 months ahead of time gives you a better chance of getting the date and room you prefer.
  • The Library cannot accommodate requests for regular weekly or monthly meetings.
  • The Library requires that all rental programs end 15 minutes prior to closing.
  • When you rent or reserve one of our rooms, you agree to follow the Rules of Behavior, Meeting Room Policy, and Room Rental License Agreement. Failure to follow these rules may result in revocation of your organization’s privileges.

If you have any questions about renting a room, call 734-327-4222 or email reservations@aadl.org. If you are looking for assistance with our self-bookable meeting rooms, please call any service desk at 734-327-4200.

Are you a 501(c)3 nonprofit, public university, or governmental organization looking to reserve a room? Click here.

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***Please note: the Library requires that all rental programs end 15 minutes prior to closing.

Library Hours: Monday: 10:00 a.m. to 9:00 p.m.
Tuesday through Friday: 9:00 a.m. to 9:00 p.m.
Saturday: 9:00 a.m. to 6:00 p.m.
Sunday: 12:00 p.m. to 6:00 p.m.

Parking: Parking is not allowed in the Downtown Library staff parking lot; vehicles parked without a staff permit are towed at owner's expense. Limited parking is available at Malletts Creek Branch, Pittsfield Branch, Traverwood Branch, and Westgate Branch.