AADL Room Reservations

For a virtual meeting option, see our Zoom Meeting Rooms service by clicking here.

Are you an individual, business, or other organization looking to rent a room? Click here.

As a service to the community, the Ann Arbor District Library makes select program spaces available for reservation. Public universities, governmental organizations, and 501(c)3 nonprofits can reserve a room with us for no charge up to 6 times per calendar year, system-wide.

Reservations must be made with a minimum of three weeks' notice. To receive tech support, reservations must be requested with a minimum six weeks' notice.

Available Spaces

Downtown Library—343  S Fifth Ave (No free parking available)
Multi-Purpose Room | Seats: 90 theater style, 38 classroom style
Conference Room A | Seats: 24
 
Malletts Creek Branch—3030 E. Eisenhower Parkway
Program Room | Seats: 80 theater style, 40 classroom style
 
Pittsfield Branch—2359 Oak Valley Rd 
Program Room | Seats: 90 theater style, 32 classroom style
Please note that the Pittsfield Branch Program Room continues to be without doors and open to the rest of the library. If you need a space with doors that close, please let the Reservations team know.
 
Traverwood Branch—3333 Traverwood Dr
Program Room | Seats: 60 theater style, 20 classroom style
 
Westgate Branch—2503 Jackson Ave
West Side Room | Seats: 75 theater style, 26 classroom style

Looking for a small meeting room? Click here to see availability of the self-bookable meeting rooms at all of our locations. You can book these rooms yourself at no charge with your library card!

Additional Services

Food: $75 ($25 for Conference Room A) This fee applies if you are serving food or catering at your event. The Ann Arbor District Library does not provide food or catering. Non-profits are not exempt from this fee. 

A/V Support: This is an optional service granting use of the library's A/V equipment with staff assistance to get set up. The Library will do its best to honor all requests for A/V support made with 6 weeks' notice. You must indicate whether or not you would like tech support when you reserve your room. AADL is not responsible for your equipment when you select this service.

How It Works

1. Determine a date and location you are interested in reserving for your event.
2. Initiate a booking by completing the Reservation Request Form with information about your organization and event.
3. Library staff will determine availability and get back to you about your request within five business days. If your preferred date or location is not available, we will give you a list of alternatives.
4. Once we finalize a date and location, we will confirm your preferred room setup, tech needs, and other details. We will also give you instructions for paying by check or credit card if applicable.
5. Once we receive your paperwork and payment, your room will be held. 
6. Receipt of a final confirmation of your rental signals the end of the booking process!

Note: Filling out the Booking Request Form does not constitute reserving a room with us. After Library staff receive this form, we will contact you about availability and confirm the details of your reservation. If you would like to reserve rooms for multiple events, please use a separate form for each request.

Important Stuff to Know

• AADL spaces are not available for raising or collecting money. Rentals and reservations in AADL facilities may not be used to solicit or collect membership dues, or to sell a service or product. Admission may not be charged.
• Reservations may not interfere with normal library operations.
• The Library does not provide easels, paper, chalkboards and chalk, or whiteboards and dry erase markers. Please plan to bring these materials with you.
• The Library does not allow for any signage or materials to be affixed to walls. No advertisement or wayfinding signage may be used inside or outside the Library. Promotional flyers may be sent to Library administration to be approved and hung prior to your event. Library staff are always happy to help guests with wayfinding.
• Permission to use AADL space in no way implies Library sponsorship or endorsement of your event. Promotional materials for your event must not imply that the Library is a partner or sponsor.
• Last-minute requests for reservations are not possible. A minimum of three weeks is required between the date we receive your request and the the date of your event.
• Our programming spaces book up quickly. Reserving your room 2-4 months ahead of time gives you a better chance of getting the date and room you prefer.
• The Library cannot accommodate requests for regular weekly or monthly meetings.
• The Library requires that all programs end 15 minutes prior to closing.
• When you rent or reserve one of our rooms, you agree to follow the Rules of Behavior, and Meeting Room Policy. Failure to follow these rules may result in revocation of your organization’s privileges.

If you have any questions about reserving a room, call 734-327-4222 or email roomreservations@aadl.org. If you are looking for assistance with our self-bookable meeting rooms, please call any service desk at 734-327-4200.

Are you an individual, business, or other organization looking to rent a room? Click here.

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***Please note: the Library requires that all reservation programs end 15 minutes prior to closing.

Library Hours: 10am-8pm, daily

Parking: Parking is not allowed in the Downtown Library staff parking lot; vehicles parked without a staff permit are towed at owner's expense. Limited parking is available at Malletts Creek Branch, Pittsfield Branch, Traverwood Branch, and Westgate Branch.