AADL Requests Proposals for Lawn Care Maintenance

Mon, 03/04/2024 - 4:28pm by richretyi

Ann Arbor District Library
Request for Proposal for Lawn Care Maintenance

The Ann Arbor District Library is requesting proposals for the following service:

Lawn Care Maintenance

This request for proposal is for a three-year period, beginning May 1, 2024 and ending April 30, 2027. The contact person regarding this RFP is Len Lemorie, lemoirel@aadl.org.

Description of Organization:

The Ann Arbor District Library is a public entity, which enjoys dual tax status as both a municipality and a 501c3 tax-exempt organization. The library system includes three locations requiring lawn care. Malletts Creek, Pittsfield and Traverwood.

Malletts Creek Branch 3090 E. Eisenhower Pkwy, Ann Arbor, MI 48108
Pittsfield Branch, 2359 Oak Valley Dr, Ann Arbor, MI 48103
Traverwood Branch, 3333 Traverwood Dr, Ann Arbor, MI 48105

Project Overview:

General

Contractor will provide all labor, materials, equipment, disposal of trimmed and weeded materials, safety devices, fuel, transportation, supervision and incidentals as necessary for lawn maintenance at three facilities in the library system.

Lawn Care

-Lawn mowing and maintenance services from April through September.

-Mow at a height of 5 inches and cut to 3 inches in height.

-Use mulching mower.

-Early spring observation and reporting of any water ponding adjacent to buildings.

-Irrigation start-up, maintenance and fall winterization.

-Core aeration as necessary.

-Lawn fertilization shall only be applied if requested by the Owner and must meet non-phosphorus in accordance with City of Ann Arbor standards.

-Herbicides must NOT be used on Library property.

-Care must be taken in regards to direction of mowing to not blow clippings into adjacent native    planting areas to prevent cool season grass invasion.

-Dumping of any clippings, brush or trimmings is NOT permitted and must hauled off-site.

VENDOR SPECIFICATIONS

The proposal shall include all of the following information. Failure to include all of the required information may result in disqualification of a Bidder.

1. Bidder’s qualifications, years in business, staff profile and experience in providing the services required by this proposal.
2. References: List three references from current customers purchasing similar services. Include business name, contact name and phone number.
3. Describe and list the quantity of equipment, vehicles and number of employees to be used for these services.
4. The square footage and type of facilities presently being serviced and for how many years for each facility.

Other:

1. The response due date for this RFP is no later than March 29, 2024 at 3:00p.m.
2. We request your proposal be sent via email to: lemoriel@aadl.org
3. The successful Bidder will be notified no later than May 1, 2024.
4. The Ann Arbor District Library reserves the right to reject any and all proposals submitted and to request additional information from all proposers. Any contract awarded will be made to the vendor who, based on evaluation of all responses and applying all criteria and oral interviews, if necessary, is deemed to have met all quality and cost considerations of management as determined in management’s sole discretion.