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August 15, 2005 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
MONDAY, AUGUST 15, 2005

06-025 I. CALL TO ORDER

Vice President Murphy called the meeting to order at 6:00 p.m.

06-026 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Surovell
Absent: Kincaid
Staff: Nieman, Parker, Soave (Recorder)
Others: Jim Greene and Bill Thacker, Dykema Gossett; Michael Guthrie, Van Tine|Guthrie Studio

06-027 III. APPROVAL OF AGENDA

Secretary Cahill, supported by Treasurer Leary, moved to amend the proposed Agenda by adding a new Item after Item III, a closed session for two purposes, one is labor negotiation preparation and opinion of counsel, the other is pending litigation and opinion of counsel.

A roll call vote was taken on the amendment:

AYES: Cahill, Head, Leary, Murphy
NAYS: None

Motion passed: 4-0.

Secretary Cahill, supported by Trustee Head, moved to approve the Agenda as amended.

AYES: Cahill, Head, Leary, Murphy
NAYS: None

Motion passed: 4-0.

06-028 IV. RECESS TO EXECUTIVE SESSION FOR LABOR NEGOTIATION PREPARATION, PENDING LITIGATION, AND OPINION OF COUNSEL

President Surovell entered the meeting at 6:04 p.m.

06-029 V. RECONVENE REGULAR MEETING AT 7:00 P.M.

President Surovell reconvened the meeting at 7:05 p.m.

Secretary Cahill, supported by Vice President Murphy, moved to amend the Agenda in the following two ways:

1) to add an the item Resolution to Ratify Agreement with the Ann Arbor District Library Librarians Association as the new Item A under New Business, and

2) to add the item Vote for Discussion of Pending Litigation and Opinion of Counsel to be added to the Closed Session of the Next Regularly Scheduled Meeting as Item C under New Business.

A roll call vote was taken:

AYES: Cahill, Greene, Head, Leary, Murphy, Surovell
NAYS: None

Motion passed: 6-0.

06-030 VI. NEW BUSINESS

06-031 A. RESOLUTION TO RATIFY AGREEMENT WITH THE ANN ARBOR DISTRICT LIBRARY LIBRARIANS ASSOCIATES

Secretary Cahill, supported by Trustee Greene, moved to approve the Resolution to Ratify the Agreement with the Ann Arbor District Library Librarians Associates.

AYES: Cahill, Greene, Head, Leary, Murphy, Surovell
NAYS: None

Motion passed: 6-0.

06-032 B. DISCUSSION OF NORTHEAST BRANCH DESIGN PROJECT

Michael Guthrie, Van Tine|Guthrie Architects

Michael Guthrie provided a follow-up to last month’s presentation on the history of library design, Van Tine|Guthrie’s design philosophy, and the potential and anticipated progression of the design process for the new Northeast branch.

06-033 C. VOTE FOR EXECUTIVE SESSION AT THE NEXT REGULAR SCHEDULED BOARD MEETING FOR DISCUSSION OF PENDING LITIGATION AND OPINION OF COUNSEL

Before the vote for executive session was taken, Director Parker took the opportunity to report to the Board on the status of the conveyance of the downtown building to the Library from the Ann Arbor School District.

The School District held this building in ownership until June 30th of this year and then it was to convey to us. The language in the agreement is very vague in many respects and we are working through the details of the conveyance now.

The School System retains non-exclusive rights to the fourth floor Board Room and to parking for their Board meetings for as many people as they indicate need parking for those meetings. We’re working through details on what that means, when they can use the building, how much notice they will need to give us, and parking.

Director Parker met with George Fornero, Ann Arbor Public School Superintendent, to discuss room-usage and parking for the time being. Director Parker agreed in principal that they will have access to this building on Wednesdays exclusively – we will not book anything in the Board Room so there will never be a conflict. We are negotiating on the parking for that as well as who’s responsible for staffing the building security wise if they stay until after closing time, and also maintenance following those meetings.

Secretary Cahill, supported by Trustee Head, moved to approve the Vote for Executive Session at the next regularly scheduled Board meeting for discussion of pending litigation and opinion of counsel.

A roll call vote was taken:

AYES: Cahill, Greene, Head, Leary, Murphy, Surovell
NAYS: None

Motion passed: 6-0.

06-034 V. ADJOURNMENT

President Surovell adjourned the meeting at 8:18 p.m.