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APRIL 24, 2008 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
THURSDAY, APRIL 24, 2008

08-229 I. CALL TO ORDER

President Leary called the meeting to order at 6:32 p.m.

08-230 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy (arr. 6:58 p.m.), Barney Newman, Rosenthal
Absent: Surovell
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-231 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-232 IV. NEW BUSINESS

Director Parker explained that each presentation is limited to forty five minutes with thirty additional minutes allowed for questions from the Board.

08-233 A. PRESENTATION: CLARK CONSTRUCTION COMPANY

Director Parker introduced John Clark who introduced his team: Chad Riehl, Rob Conley, Larry Knapp, Don Volk, Karen Kelly, Chad Thelen and Rick Hutter. Presentation length was forty minutes.

Questioning by the Board lasted fifteen minutes.

Trustee Cahill, supported by Vice President Head, moved to recess for fifteen minutes.

President Leary reconvened the Board meeting at 7:45 p.m.

08-234 B. PRESENTATION: BARTON MALOW COMPANY

Director Parker introduced Cheryl Maibach who introduced her team: Elizabeth Geiser, Teresa Miller, Arlene Samuel and Melvin Cross. Presentation length was thirty-seven minutes.

Questioning by the Board lasted eight minutes.

Trustee Cahill, supported by Trustee Murphy, moved to recess for a five minute break.

President Leary reconvened the Board meeting at 8:42 p.m.

08-235 C. DISCUSSION/SELECTION OF CONSTRUCTION MANAGEMENT SERVICES

The Board discussed all four presentations and narrowed their decision to two construction companies: Skanska and Barton Malow. Further discussion regarding both companies continued.

Trustee Cahill, supported by Vice President Head, moved to select Skanska for construction management services.

The Board continued with discussion.

Trustee Rosenthal moved to call the question. There was no second to her motion. The motion failed due to lack of support.

The Board asked for input from Director Parker and Mr. Luckenbach. Both were impressed with presentations by each firm, but neither made a recommendation to the Board.

It was the consensus of the Board to vote on the motion on the floor.

AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal
NAYS: None

Motion passed 6-0.

President Leary expressed the highest regard for both companies and stated that it was an extremely difficult decision to reach.

08-236 V. ADJOURNMENT

Trustee Cahill, supported by Vice President Head, moved to adjourn the meeting.

President Leary adjourned the meeting at 9:35 p.m.