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February 21, 2011 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 21, 2011

11-018 I. CALL TO ORDER

Vice President Rosenthal called the meeting to order at 6:00 p.m.

11-019 II. ATTENDANCE

Present: Head, Kaplan, Murphy, Rosenthal, Surovell
Absent: Leary, Barney Newman
Staff: Choate, Doll, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Greene, Dykema

11-020 III. RECESS TO EXECUTIVE SESSION FOR LABOR NEGOTIATIONS

11-021 IV. RECONVENE REGULAR MEETING AT 7:00 P.M.

Vice President Rosenthal reconvened the meeting at 7:05 p.m.

11-022 V. APPROVAL OF AGENDA
(Item of action)

Trustee Head, supported by Treasurer Murphy, moved to approve the agenda.

The motion was approved by unanimous consent.

11-023 VI. APPROVAL OF MINUTES OF JANUARY 17, 2011
(Item of action)

Trustee Surovell, supported by Trustee Head, moved to approve the minutes of January 17, 2011.

The motion was approved by unanimous consent.

11-024 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

11-025 VIII. FINANCIAL REPORT

Associate Director Nieman reported January showed unrestricted cash balance just over $11.8 million. Tax receipts of almost $11 million, reflecting 96% of the budgeted amount, have been received. The Fund Balance reflects just over $7.7 million.

Five line items are over budget in operating and should come back into line later in the year with the exception of Employee Benefits.

11-026 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Treasurer Murphy, supported by Trustee Head, moved to approve the January disbursements.

AYES: Head, Kaplan, Murphy, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

11-027 X. DIRECTOR’S REPORT

Director Parker stated her report stands as written but highlighted several activities listed in the report.

Director Parker noted the Preschool Expo held on January 30th was an excellent example of community partnerships.

She remarked that the Second Grade Roundup, with transportation funding provided by the Friends, along with classroom visits to 5th graders in May are some examples of what the library does to provide additional educational support.

Vice President Rosenthal commended Director Parker and Associated Director Neiburger on their participation in international events.

11-028 XI. NEW BUSINESS

11-029 A. BOARD COMMITTEE APPOINTMENTS APPROVAL
(Item of action)

Trustee Head, supported by Treasurer Murphy, moved to approve the Board Committee Appointments as presented.

AYES: Head, Kaplan, Murphy, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

11-030 B. APRIL 18, 2011 BOARD MEETING CHANGE OF DATE TO APRIL 25, 2011
(Item of action)

Trustee Surovell, supported by Trustee Kaplan, moved to approve the date change of the April 18, 2011 Board meeting to April 25, 2011.

AYES: Head, Kaplan, Murphy, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

11-031 C. VOTE FOR EXECUTIVE SESSION AT THE MARCH 21, 2011 REGULAR MEETING FOR LABOR NEGOTIATIONS
(Item of action)
Roll call vote

Trustee Kaplan, supported by Treasurer Murphy, moved to hold an Executive Session at the March 21, 2011 regular Board meeting for labor negotiations.

A roll call vote was taken.

AYES: Head, Kaplan, Murphy, Rosenthal, Surovell
NAYS: None

Motion passed 5-0.

11-032 XII. ADJOURNMENT

Trustee Head, supported by Treasurer Murphy, moved to adjourn the meeting.

Trustee Kaplan expressed interest in Associate Director Neiburger’s March 31st video conference presentation at the “Spring Event for Italian Librarians” in Rome. Director Parker will email board members a link to the presentation.

Vice President Rosenthal adjourned the meeting at 7:15 p.m.