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June 20, 2011 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 20, 2011

11-093 I. CALL TO ORDER

President Leary called the meeting to order at 6:05 p.m.

11-094 II. ATTENDANCE

Present: Head, Leary, Kaplan, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Choate, Doll, Neiburger, Parker, Wilson (recorder)

11-095 III. RECESS TO EXECUTIVE SESSION FOR LABOR NEGOTIATIONS

11-096 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Leary reconvened the meeting to order at 7:02 p.m.

11-097 V. APPROVAL OF AGENDA
(Item of action)

Vice President Rosenthal, supported by Trustee Head, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-098 VI. APPROVAL OF MINUTES OF MAY 16, 2011
(Item of action)

Treasurer Murphy, supported by Trustee Head, moved to approve the minutes of May 16, 2011.

Trustee Kaplan noted an error in section 11-089. Treasurer Murphy supported her motion not President Leary. A vote was taken on the corrected minutes.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-099 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

11-100 VIII. FINANCIAL REPORT

In the absence of Associate Director Nieman, the Financial Report stood as presented in the Board Packet. The Board had no additional questions.

11-101 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the May disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-102 X. COMMITTEE REPORTS

11-103 A. EXECUTIVE COMMITTEE

President Leary report the Executive Committee met and discussed Downtown planning.

11-104 XI. DIRECTOR’S REPORT

Director Parker reported that she will be addressing the Ann Arbor City Council on behalf of the Library on July 5th.

The Ann Arbor DDA has informed the Library that a TIF reimbursement of $74,666.00 will be paid by 6/30/11. The Library is seeking legal opinion regarding this matter.

AADL hosted the Friends of the Ann Arbor District Library annual meeting at the newspaper archive location. Tours of the location were given by staff and several AADL Board members attended.

AADL held its annual kick off for the summer reading program at the Summer Festival on Sunday, June 19th. Over 1,000 reader logs were distributed. The Friends mascot “Faddle the Owl” was also present.

AADL staff made visits to 19 of the 21 elementary AAPS schools promoting reading during summer months. Three of the five middles schools and three private schools were visited. The number of school visits has increased in the past three years from 21 to 25.

Director Parker accepted an invitation to speak at the UNESCO World Forum on Culture and Cultural Industries regarding “The Book Tomorrow” in Italy. Roughly 250 people from 35 countries attended.

Associate Director Neiburger informed the Board that a digital component has been added to the summer reading program. Players can now signup online at play@aadl.org and earn points which can be spent at the online shop. Monies donated by the Friends are used to provide prizes.

11-105 XII. NEW BUSINESS

11-106 A. RESOLUTION TO AMEND THE 2010-2011 APPROVED BUDGET
(Item of action)

Director Parker reported that this action was an annual occurrence. The budget approved by the Board is a line-item budget which usually requires adjustment at the end of the fiscal year.

Secretary Barney Newman, supported by Treasurer Murphy, moved that the Board resolves to transfer $60,000 from Salaries & Wages to Employee Benefits; to transfer $40,000 from Utilities to Legal; to transfer $13,000 from Software to Supplies; to transfer $12,000 from Capital Outlays to Supplies; to transfer $19,000 from Capital Outlays to Materials and that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-107 B. VOTE FOR EXECUTIVE SESSION AT THE JULY 18, 2011 REGULAR MEETING FOR LABOR NEGOTIATION
(Item of action)
Roll call vote

Trustee Head, supported by Vice President Rosenthal, moved to hold an Executive Session at the July 18, 2011 regular Board meeting for labor negotiation.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-108 XIII. ADJOURNMENT

President Leary adjourned the meeting at 7:32 p.m.