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June 16, 2014 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
TRAVERWOOD BRANCH LIBRARY
3333 TRAVERWOOD DRIVE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 16, 2014

14-141 I. CALL TO ORDER

President Rosenthal called the meeting to order at 6:04 p.m.

14-142 II. ATTENDANCE

Present: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Parker, Wilson (recorder)

14-143 III. RECESS TO CLOSED SESSION FOR DIRECTOR’S EVALUATION

Staff present, except for the Director, were excused from the meeting at this point.

14-144 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Rosenthal reconvened the meeting at 7:05 p.m.

Staff including Deputy Director Neiburger was in attendance.

14-145 V. APPROVAL OF AGENDA
(Item of action)

Treasurer Barney Newman, supported by Trustee Surovell, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-146 VI. APPROVAL OF MINUTES OF MAY 19, 2014
(Item of action)

Secretary Head, supported by Trustee Kaplan, moved to approve the minutes of May 19, 2014.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-147 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

14-148 VIII. COMMITTEE REPORTS

14-149 A. FACILITIES COMMITTEE

Chairperson Leary reported the committee consisting of herself and Trustees Barney Newman and Surovell met on June 2nd. The committee was updated on the O’Neal construction management contract being proposed this evening; the status of the Downtown elevator and the steps taken to inform and accommodate patrons; and discussion of carpet replacement at the West Branch this fall.

14-150 IX. FINANCIAL REPORTS

Deputy Director Neiburger reported May showed unrestricted cash balance just over $9.5 million. Tax receipts just over $11 million, reflecting 98.4% of the budgeted amount, have been received through the end of May. The fund balance stands at just over $8 million. Four line items are over budget and any necessary budget adjustments will be brought to the Board in July.

14-151 X. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Leary, supported by Treasurer Barney Newman, moved to approve the May 2014 disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-152 XI. DIRECTOR’S REPORT

Director Parker officially announced Eli Neiburger was appointed Deputy Director of the Ann Arbor District Library.

The summer game has started and information can be found at play.aadl.org. There are game points for tonight’s meeting.

Director Parker reported she attended a public forum hosted by the Home of New Vision on heroin addiction and treatment. This event was a collaborative effort of Home of New Vision, local judges and physicians.

On July 7th Ann Arbor Area Transportation Authority will host an open house for the remodeled Blake Transit Center.

14-153 XII. MONTHLY STATISTICS

Associate Director Neiburger reviewed May 2014 versus May 2013 statistics of collections, users, visits, usage and participation. Top tweets for the month were also presented.

14-154 XIII. OLD BUSINESS

14-136 A. RESOLUTION TO AUTHORIZE THE LIBRARY DIRECTOR TO SIGN THE CONTRACT WITH O’NEAL CONSTRUCTION INC. TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR THE REDESIGN OF THE DOWNTOWN LIBRARY FRONT ENTRANCE
(Item of action)

Trustee Leary, supported by Vice President Murphy, moved the Board resolves that the Director of the Ann Arbor District Library be authorized to enter into contract with O’Neal Construction Inc. to provide construction management services for the redesign of the Downtown Library front entrance and that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

Director Parker noted that as acting as construction manager for the project, O’Neal Construction will bid out the work. The DDA has passed a resolution to fund $125,000 of the work for the public portion of the sidewalk redesign and replacement in conjunction with our project. The Library and O’Neal Construction will oversee the entire project with costs divided appropriately between AADL and the DDA. It is anticipated that work on the project will begin after Art Fair.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-155 XIV. NEW BUSINESS

14-156 A. RESOLUTION OF THANKS TO PAT MCDONALD FOR HER SERVICE ON THE FRIENDS OF THE ANN ARBOR DISTRICT LIBRARY BOARD
(Item of action)

Secretary Head, supported by Trustee Leary moved the Board resolves that the Ann Arbor District Library Board would like to officially thank Pat McDonald for her service on the Friends of the Ann Arbor District Library Board; that the Ann Arbor District Library Board would like to recognize Pat McDonald for her dedication, leadership and commitment in her six year role as President of the Friends of the Ann Arbor District Library Board; that all resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-157 B. RESOLUTION OF THANKS TO MARY KAY COTTER FOR HER SERVICE ON THE FRIENDS OF THE ANN ARBOR DISTRICT LIBRARY BOARD
(Item of action)

Vice President Murphy, supported by Trustee Leary, moved the Board resolves that the Ann Arbor District Library Board would like to officially thank Mary Kay Cotter for her six years of service on the Friends of the Ann Arbor District Library Board; that the Ann Arbor District Library Board would like to recognize Mary Kay Cotter for her dedication and commitment in her role as Secretary and Membership Chair of the Friends of the Ann Arbor District Library Board; that all resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-158 C. RESOLUTION OF THANKS TO FRED MAYER FOR HIS SERVICE ON THE FRIENDS OF THE ANN ARBOR DISTRICT LIBRARY BOARD
(Item of action)

Treasurer Barney Newman, supported by Trustee Kaplan, moved the Board resolves that the Ann Arbor District Library Board would like to officially thank Fred Mayer for his six years of service on the Friends of the Ann Arbor District Library Board; that the Ann Arbor District Library Board would like to recognize Fred Mayer for his dedication and commitment in his role as Director on the Friends of the Ann Arbor District Library Board; that all resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-159 XV. CITIZENS’ COMMENTS

There were no additional citizens’ comments.

14-160 XVI. VOTE FOR CLOSED SESSION AT THE JULY 21, 2014 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Trustee Leary, supported by Secretary Head, moved to hold a closed session at the July 21, 2014 regular meeting for opinion of legal counsel.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

14-161 XVII. ADJOURNMENT

Vice President Murphy, supported by Trustee Leary, moved to adjourn the meeting.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

President Rosenthal adjourned the meeting at 7:49 p.m.