Press enter after choosing selection

March 16, 2015 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, MARCH 16, 2015

15-042 I. CALL TO ORDER

President Barney Newman called the meeting to order at 7:01 p.m.

15-043 II. ATTENDANCE

Board Present: Head, Kaplan, Leary, Barney Newman, Rosenthal, Surovell
Absent: Leija
Staff: Hadler, Neiburger, Parker, Wilson (recorder)

15-044 III. APPROVAL OF AGENDA
(Item of action)

Trustee Rosenthal, supported by Trustee Leary, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

15-045 IV. APPROVAL OF MINUTES OF FEBRUARY 9, 2015
(Item of action)

Trustee Leary supported by Secretary Kaplan, moved to approve the minutes of February 9, 2015.

AYES: Head, Kaplan, Leary, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

15-046 V. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-047 VI. FINANCIAL REPORTS

CFO Hadler reported February showed an unrestricted cash balance just over $12.2 million. Tax receipts over $11.4 million, reflecting 98.3% of the budgeted amount, have been received through the end of February. Budget versus actual showed an operating surplus of $352,215. The fund balance stands just above $8.3 million. Four line items are over budget and should come back into line later in the year.

15-048 VII. APPROVAL OF DISBURSEMENTS
(Item of action)

Treasurer Head, supported by Trustee Leary, moved to approve the February 2015 disbursements.

AYES: Head, Kaplan, Leary, Barney Newman, Rosenthal,
Surovell
NAYS: None

Motion passed 6-0.

15-049 VIII. COMMITTEE REPORTS

15-050 A. BUDGET AND FINANCE COMMITTEE

Chairperson Surovell reported the committee had met and discussed the budget process.

15-051 B. COMMUNICATION COMMITTEE

Chairperson Head reported the committee consisting of herself, Trustees Leary and Barney Newman met discussed the upcoming Board retreat. The committee also discussed the strategic plan process which is focusing on communication and services.

15-052 C. FACILITIES COMMITTEE

Chairperson Leary reported the committee consisting of herself and Trustees Rosenthal and Surovell met on March 4th and discussed the Downtown Library front entrance project and the remodel of the former FAADL space into a programming room.

The Friends have requested a modification to the Space Use Agreement. The request is being reviewed by our attorney before presentation to the full Board.

The Downtown Library will be closed for two weeks in May for the front entrance project. During this closure additional interior work including carpet replacement, painting projects and moving of collections will take place.

15-053 IX. DIRECTOR’S REPORT

Director Parker reported the Library continues as the agency for homeschoolers participating in the National Geographic Bee. AADL is again hosting the “It’s All Write Contest” which fourteen local schools have given as an assignment.

Beatrix Dergis provided a copy of her science fair robot report which won third place in its category. She used the Downtown Library for her experiment on human interaction with a faceless robot versus one with a face.

Tim Grimes was thanked for his effort on AADL’s application for the Shakespeare Folio project.

15-054 X. MONTHLY STATISTICS

Deputy Director Neiburger gave an overview of room usage for 2014. Statistics included programs, partnerships, rentals, aadlfreespace reservations, staff meetings and detailed which rooms were most utilized.

A variety of recent tweets and Facebook postings were presented.

Director Parker reported the building banners would be replaced soon and the van and delivery truck would be wrapped this month.

15-055 XI. NEW BUSINESS

15-056 A. RESOLUTION TO INCREASE CAPITAL OUTLAYS BUDGET FOR RENOVATION OF THE FORMER FAADL SPACE AT THE DOWNTOWN LIBRARY
(Item of action)

Trustee Leary, supported by Treasurer Head, moved that the Board resolves to increase the 2014-2015 budget line for Capital Outlays by $110,000.00 for the renovation of the former FAADL space at the Downtown Library; that the $110,000.00 increase for Capital Outlays be transferred from the Fund Balance; that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

The Board discussed the process on this project.

AYES: Head, Kaplan, Leary, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

Trustee Rosenthal left the meeting at 7:50 p.m.

15-057 B. RESOLUTION OF THANKS TO DIANE DAHLEM UPON HER RETIREMENT
(Item of action)

Treasurer Head, supported by Trustee Leary, moved that the Board resolves that it would like to officially thank Diane Dahlem for her service as an employee from October 23, 2001 to March 31, 2015 of the Ann Arbor District Library; that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Kaplan, Leary, Barney Newman, Surovell
NAYS: None

Motion passed 5-0.

15-058 C. VOTE FOR CLOSED SESSION AT THE APRIL 20, 2015 REGULAR BOARD MEETING FOR DISCUSSION OF REAL ESTATE, OPINION OF LEGAL COUNSEL AND DIRECTOR’S EVALUATION
(Item of action)
(roll call vote)

Trustee Leary, supported by Treasurer Head, moved to hold a closed session at the April 20, 2015 regular meeting for discussion of real estate, opinion of legal counsel and director’s evaluation.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Barney Newman, Surovell
NAYS: None

Motion passed 5-0.

15-059 XII. CITIZENS’ COMMENTS

Lynn Davidge

I’m Lynn Davidge a district library constituent from Scio Township and I want to thank you because I could hear better tonight than I’ve ever heard in one of these meetings. You must be using those mics really, really well. Thank you.

15-060 XIII. ADJOURNMENT

Trustee Leary, supported by Treasurer Head, moved to adjourn the meeting.

President Barney Newman adjourned the meeting at 7:54 p.m.