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March 23, 2015 Minutes of the Board Retreat

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE BOARD RETREAT
MONDAY, MARCH 23, 2015

15-061 I. CALL TO ORDER

President Barney Newman called the meeting to order at 6:00 p.m.

15-062 II. ATTENDANCE

Board Present: Rebecca Head, Nancy Kaplan, Margaret Leary, Jim Leija, Jan Barney Newman, Prue Rosenthal, Ed Surovell
Absent: None
Staff: Bruce Hadler, Eli Neiburger, Josie Parker, Karen Wilson (recorder)
Others: Al McWillams, Quack!Media

15-063 III. APPROVAL OF AGENDA
(Item of action)

Trustee Kaplan, supported by Trustee Head, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Leija, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

15-064 IV. WELCOME AND OVERVIEW

Director Parker introduced the following staff members present: Kelsey Cauley, Graham Lewis, Tim Grimes, Terry Soave, Sherlonya Turner, Steve Teeri and Anne Drozd.

Al McWillams, Quack!Media was introduced to the Board.

Trustee Head noted the Communications Committee has discussed the strategic plan that staff is working on. The focus of the Communications Committee has been to develop a communication process for the Board.

Director Parker stated that tonight’s meeting will focus on basic communication practices and to help the Board outline a communication strategy.

15-065 V. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-066 VI. BOARD COMMUNICATIONS WORKSHOP

Al McWilliams distributed to the Board a Communication Workshop Reference packet and reviewed the packet topics.

Basic public and internal communication practices were discussed including email and written correspondence, social media, public speaking, public relations and use of the Internet.

Mr. McWilliams discussed strategic communication concepts with the Board on what message is needed, who the audience is and how to communicate with them.

15-067 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

15-068 VIII. ADJOURNMENT

Trustee Kaplan, supported by Trustee Head, moved to adjourn the meeting.

President Barney Newman adjourned the meeting at 8:38 p.m.