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November 14, 2018 Minutes of the Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD

343 S. FIFTH AVENUE, ANN ARBOR, MI

MINUTES OF THE SPECIAL MEETING

WEDNESDAY, NOVEMBER 14, 2018 

18-176 I. CALL TO ORDER  

President Vander Broek called the meeting to order at 1:40 p.m. 

18-177 II. ATTENDANCE  

Board Present: Victoria Green, Jan Barney Newman, Colleen Sherman, Linh Song, Jamie Vander Broek

Board Absent: Jim Leija, Edward Surovell

Staff: Josie Parker, Eli Neiburger, Len Lemorie, Matt Dubay (videographer), Karen Wilson (recorder)                  

18-178 III. APPROVAL OF AGENDA

(Item of action)

Trustee Barney Newman, supported by Trustee Sherman, moved to approve the agenda.  

AYES:    Green, Barney Newman, Sherman, Song, Vander Broek

NAYS:    None 

Motion passed 5-0. 

18-179 IV. CITIZENS’ COMMENTS

There were no citizens’ comments.  

18-180 V. UPDATE ON THE BID RESULTS FOR THE BRANCH MEETING ROOMS PROJECT

Len Lemorie, Facilities Manger 

Facilities Manager Lemorie stated that the construction bids for the meeting room project were opened yesterday at O’Neal’s.  

He will be working with the architect to schedule branch closings after the first of the year to begin the work. Each building will be closed one at a time for construction.  

Pittsfield will have three rooms added; Traverwood will have one room added; Malletts Creek will have two rooms added. These rooms will have glass walls and will match the existing architecture in each location.  

Director Parker noted that O’Neal Construction is the construction manager on this project and they oversee the bidding and contractors.

18-181 VI. RESOLUTION TO APPROVE EXPANDING THE BRANCH MEETING ROOMS PROJECT SCOPE TO INCLUDE FLOORING

(Item of action)
Len Lemorie, Facilities Manger 

Trustee Sherman, supported by Trustee Barney Newman, moved the Board resolves to expand the Branch Meeting Room Project scope to include flooring; that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.  

Facilities Manager Lemorie stated that it made sense to replace the flooring during this project. A ten to fifteen year life expectancy is realistic for the traffic the branches experience.  

Director Parker noted that the flooring in the branches is all original. Malletts Creek is from 2004 and Traverwood is from 2008.  

Facilities Manager Lemorie also stated that the first floor and second floor carpeting at the Downtown Library needs replacement.  

AYES:    Green, Barney Newman, Sherman, Song, Vander Broek

NAYS:    None 

Motion passed 5-0 

18-182 VII. ADJOURNMENT      

President Vander Broek adjourned the meeting at 1:50 p.m.